Contingent Workforce Management Software | SAP Fieldglass (2022)

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In today’s volatile environment, you need a highly skilled flexible workforce – one you can rapidly scale up or down – to build business resilience.

SAP Fieldglass Contingent Workforce Management can help you initiate, engage, manage, and complete all projects with contingent workers with one cloud-based solution. By holistically managing your non-payroll workforce in one location, you can more effectively streamline processes, enhance security, improve worker productivity, and mitigate risks across your organization.

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*Sources: Services Procurement Insights: The Big Reveal and Contingent Workforce Insights: Expertise in Full Force

Contingent Workforce Management Software | SAP Fieldglass (1)

How well do you manage your external workforce?

Take the maturity assessment and get a personalized evaluation with expert recommendations to help you evolve.

Take the assessment

Rotate the wheel through the workflow to see all the stages and steps you can accomplish seamlessly with the SAPFieldglass Contingent Workforce Management solution.

Contingent Workforce Management Software | SAP Fieldglass (2)

INITIATE

(Video) SAP Fieldglass Contingent Workforce Management Overview

INITIATE projects with contingent workers quickly and meet market demands with the help of job templates, support tools, automated approval processes, and premier MSPs.

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Create Requisition: Create a new requisition from an existing template and use rate cards to ensure all bill rates are enforced.

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Collaborate & Approve: Communicate with internal stakeholders to nail down the details of the requisition. Grant approvals only when compliance and governance standards are met.

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Post Requisition: Send requisitions that are configured by position, unit or labor category to direct sourcing platforms and/or an MSP. Target the most appropriate vendors first.

ENGAGE the best candidates for every job posting; receive, evaluate, and select candidates, then negotiate and finalize contracts, all in one solution.

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Receive Candidates: View potential candidates according to their status – active job seekers, active workers, workers reaching the end date of their current engagement, and workers in a talent pool.

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Evaluate & Select Candidate: Evaluate resumes that machine learning has ranked according to their match with the requisition. Schedule interviews integrated with Microsoft Outlook.

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Negotiate & Finalize: Consult real-time labor rates for rate guidance and use built-in tools to streamline back-and-forth communication during negotiation.

MANAGE

MANAGE your entire global workforce, including onboarding, timesheet approval, and invoicing, within a single, centralized system.

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Onboard Workers: Automatically initiate onboarding tasks like administering security IDs and access to systems. Third party vendors facilitate background checks.

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Track Timesheets: Keep pace with the time and allocated hours that workers enter via desktop or with a mobile application.

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Track Invoice & Payments: Automatically generate invoices based on approved timesheets and view remittance details.

COMPLETE

COMPLETE the engagement by offboarding and evaluating the performance of all your contingent workers using automated processes. Review analytics and rate vendor performance.

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Offboard Workers: Automatically terminate access to systems and promptly retrieve company assets like laptops to minimize security risk.

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Evaluate Workers & Vendor: Evaluate workers with a star rating and/or flag as ‘do not re-hire’ to prevent rehiring. Give vendors your performance feedback on workers and the service provided.

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Review Analytics: Determine vendor performance with automatically generated KPIs, such as response time, cycle time, and hire rate.

Discover how Sanlam empowered its contingent workers and employees with a total workforce management strategy.

Read the success story

With a 250% expected increase in its contingent workforce, LANL turned to SAP Fieldglass to replace its manual, paper-based processes with automated workflows.

Read the success story

Find out how Red Hat accelerated contingent worker hiring and onboarding to yield a 92% hiring manager satisfaction rate and a 7% workforce program savings.

Read the success story

(Video) SAP Fieldglass Contingent Workforce Management demo

As reliance on the external workforce grows,companies must adjust their external talent management strategies. Scroll through just a few of the many benefits SAPFieldglass ContingentWorkforceManagement can bring to your business.

Get visibility of your outstanding job postings including length of employment, rates, number of applications, Hiring Manager review, or approval pending. Machine learning can help identify the best candidates faster.

(Video) SAP Fieldglass for Contingent Workforce Management Overview

Get a clear side-by-side comparison of job candidates. Compare each worker’s Resume Rank, Qualification Score, salary, job skills, experience, and more.

Automate and track both on-boarding and off-boarding of each flexible worker. Ensure the process is right every time to mitigate risk and prevent stolen IP. Easily open or close a network e-mail account; issue or retrieve company identification badges and equipment; and permit or deny security clearance – all in one record.

Time Sheets can be approved by simply selecting the time sheet and then choosing “Approve” or “Reject.” If you need more specifics, select the “View details” hyperlink for any flexible worker.

SAP Fieldglass has a customer retention rate of 99% because it sets itself apart from the competition. When considering a solution in the market, ask the following questions to understand the difference:

Contingent Workforce Management Software | SAP Fieldglass (3)

Integrated

  • +200 existing implementations with Workday and numerous with Oracle
  • Out-of-the-box APIs and tools to integrate end-to-end business process
  • Integrations with vast ecosystem of 3rd-party solutions and partners
  • How many Workday or Oracle implementations have you completed?
  • How does your solution integrate with SAP?
  • How are your solutions integrated beyond having the same user interface design?
Contingent Workforce Management Software | SAP Fieldglass (4)

Reliable

  • Rigorous development, testing, and quality control processes refined by a team of industry experts
  • 20 years of timed releases and continuous innovations
  • What is your development, testing, and quality control process?
  • How often do releases get delayed?
Contingent Workforce Management Software | SAP Fieldglass (5)

Flexible

(Video) SAP Fieldglass Contingent Workforce Management

  • Configuration Manager, an industry-leading self- service tool, allows you to make changes on your own
  • Self-service changes can take effect instantly
  • What is the process for making changes to my instance?
  • How long will I have to wait for a minor change to take effect?
Contingent Workforce Management Software | SAP Fieldglass (6)

Comprehensive

  • Vigorous product roadmap and most feature-rich solution in the market
  • Leads the industry with innovative cloud solutions for over 20 years
  • Advanced analytics capabilities give you access to real-time data, so you can use pre-made dashboards, build custom reports, and manage KPIs.
  • Mobile apps and built-in communication tools facilitate collaboration
  • Automated tasks track certifications and security identifications of individual workers
  • Different categories of spend, all managed with one solution
  • What features are on your product roadmap?
  • How long have they been there?
  • What are the reporting and analytics capabilities?
  • How can I communicate with resources in the field? Collaborate with colleagues?
  • How does your solution track certifications and security IDs of individual workers?
  • How does your solution handle different categories of spend?
Contingent Workforce Management Software | SAP Fieldglass (7)

Global

  • Available in 190 countries
  • Localized to accommodate country and regional differences
  • Tech Support in 21 languages
  • How large is your global footprint?
  • Where is your solution localized by language and regulation?
  • Where are your support teams located?

Contingent Workforce Management Software | SAP Fieldglass (8) Contingent Workforce Management Software | SAP Fieldglass (9)

Today’s workforce isn’t what it used to be. It’s so much more.

The benefits of the external workforce are clear: access specialized talent, sought-after skills, and on-demand capacity.

Read infographic

From Risk to Reward: 8 Common External Workforce Challenges and How to Solve Them

Discover how global companies conquered their external workforce challenges with transformative results.

View e-book

Looking out: the rise of the external workforce and its impact on internal functions

What is driving the growth of the external workforce? Explore the findings by Economist Impact in this special report on the external workforce.

Read the report

Have questions about Contingent Workforce Management? Need more information? Contact SAP Fieldglass to learn more or to schedule a demo of oursolutions.

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(Video) Demo - SAP Fieldglass Integration of work orders, time sheets and invoices with SAP ERP / S/4HANA

FAQs

What is the main purpose of SAP Fieldglass contingent workforce management? ›

SAP Fieldglass Contingent Workforce Management can help you initiate, engage, manage, and complete all projects with contingent workers with one cloud-based solution.

What are contingent workers SAP? ›

Contingent workers (also referred to as non-payroll workers) deliver services to an organization on a non-permanent basis. They are often known as independent professionals, temporary contract workers, labor hires, contractors or consultants.

What is Ariba Fieldglass? ›

SAP Ariba is a cloud-based platform for direct and indirect procurement of goods, connecting buyers and suppliers via the Ariba Network. SAP Fieldglass is a cloud-based vendor management system for external workforce and services procurement.

What is Fieldglass SOW? ›

A multi-bid SOW created in SAP Fieldglass provides the service/bid requirements to the chosen suppliers in a standardized, detailed and complete format. The SOW can be created from a predefined template of questions or by copying a previously used SOW.

Who uses fieldglass? ›

Companies Currently Using SAP Fieldglass
Company NameWebsitePhone
Marriott Internationalmarriott.com(301) 380-3000
AIGaig.com(281) 820-8683
Mosaicmosaicco.com(800) 918-8270
SunTrust Bankstruist.com(202) 903-2585
2 more rows

What is fieldglass implementation? ›

SAP Fieldglass functions allow companies to find and hire an external workforce, and then manage those workers while they are employed by the company. Some specific tasks in this process include comparing labor costs, onboarding new workers once they are hired and managing the employees while they work for the company.

What are three examples of contingent work? ›

Independent contractors, on-call workers, freelancers, contract workers, and any other type of individual hired on a per-project basis are examples of contingent staffing.

What are 3 drawbacks with hiring contingent workers? ›

The most common argument for the disadvantages of a contingent workforce is turnover, lack of commitment, and reliability.

What is the difference between consultant and contingent worker? ›

Like all contingent workers, consultants are non-employees who aren't on your payroll. Unlike temporary workers, however, consultants typically work with a high level of independence and, while they offer guidance on strategy, they usually don't execute the work required to carry it out.

What is Ariba and concur? ›

SAP Ariba and SAP Fieldglass are both procurement solutions in which procurement process costs play an important role, while SAP Concur provides a platform for processing travel and expense management.

Is fieldglass owned by SAP? ›

Fieldglass is acquired by SAP. The addition of Fieldglass' Vendor Management System meets the growing demand among employers to manage flexible workforces.

What are the solutions provided by SAP Fieldglass? ›

SAP Fieldglass is a cloud-based, open Vendor Management System (VMS) that helps organizations find, engage, manage, and pay external workers anywhere in the world. With our industry leading VMS, your business can gain: Visibility to improve cost control and results. Flexibility to increase speed and productivity.

How do you make a sow in fieldglass? ›

From your Fieldglass homepage, click Create, then SOW Invoice. 2. Click the SOW to be charged against.

What does fieldglass mean? ›

Definition of field glass

: a binocular without prisms especially for use outdoors —usually used in plural.

How do you accept a work order in fieldglass? ›

See below the high-level process for services ordering on Fieldglass for Temp Staff Suppliers. When a buyer creates a work order for a job seeker you submitted, you will receive a notification and a work item to accept the work order. 1. From the Work Items menu, click on the Accept link in the Work Order section.

What does a vendor management system do? ›

A VMS, or Vendor Management System, is a cloud-based software platform that solves a common problem for many global enterprises - how to find, engage, and manage its external workforce - both contract or contingent labor and services providers.

What is VMS implementation? ›

Planning for a Successful VMS Implementation. Vendor management systems (VMS) allow you to collect and store contingent worker transaction data for analyzation to refine a program, forecast future needs, and ensure items such as: Rate compliance. Legal/regulatory compliance.

What is supplier funded model? ›

In a supplier-funded model, buyers of staffing services pay no upfront or ongoing usage fees. This has helped drive significant adoption of the model for flexible workforce management.

What are the four groups of contingent workers? ›

TYPES OF CONTINGENT WORKERS
  • TEMPS. Temporary employees, or temps, generally work for temporary employment agencies that place workers in companies for short-term assignments. ...
  • PART-TIME EMPLOYEES. Part-time employees work fewer than 35 hours a week. ...
  • CONTRACT WORKERS. ...
  • COLLEGE INTERNS.

What is contingent workforce strategy? ›

A contingent workforce strategy means that the HR department provides managers with a series of related tools that work together to allow managers to increase the ratio of contingent workers over permanent workers.

Why do companies use contingent workers? ›

The contingent workforce is a resource for a business to use when needed. If there's a sudden influx of work, a firm can use contingent workers to pick up the slack. If a specialized project arises, they can find a contractor with the right expertise.

How does a contingent workforce impact wages and salary? ›

With contingent workers, business owners do not have to pay a salary, holiday, overtime, vacation or sick pay, health coverage, or even contribute to taxes, unemployment insurance or social security.

Do contingent employees get benefits? ›

Contingent workers offer small businesses a few key benefits. The biggest benefit of contingent workers is financial– because they're not official employees, you don't have to worry about benefits, vacation pay, and overtime. You're only on the hook for the agreed pay rate.

Who is a contingent worker and why should we hire them? ›

A contingent worker may refer to various types of workers, but a common thread is that they are hired on a non-permanent basis to perform certain specific tasks required by the company. Freelancers and independent consultants are two categories of contingent workers.

Which of the following is another name for contingent workers? ›

Contingent workers are also often called consultants, freelancers, independent contractors, independent professionals, temporary contract workers or temps.

What does a vendor management system do? ›

A VMS, or Vendor Management System, is a cloud-based software platform that solves a common problem for many global enterprises - how to find, engage, and manage its external workforce - both contract or contingent labor and services providers.

How do you delegate in fieldglass? ›

You can select a proxy or delegate to act on your behalf. To do so, click Edit in the Proxies & Delegates section. Click EDIT then Add Proxy then Under Work Items, select All or Timesheets. In the Proxy dropdown, users with Fieldglass access will appear and you can select an appropriate person.

What is wand Pro Unlimited? ›

About Pro Unlimited (Wand) PRO Unlimited offers Managed Service Provider (MSP) and Vendor Management System (VMS) solutions. They help organizations address the costs, risks, and quality issues associated with managing a contingent workforce.

Why would a company need vendor management software? ›

Why? A VMS can manage labor costs, maximize productivity and increase efficiency. A VMS can provide the transparency that HR and Procurement management needs to ensure their business engages eligible external talent with the certifications and other qualifications required.

What is an example of a vendor management system? ›

SAP Fieldglass is a well-known vendor management system that allows users to manage every part of their vendor network. This includes the ability to track each vendor's performance and handle contracts and compliance.

What is the difference between procurement and vendor management? ›

The only significant difference is that sourcing deals directly with the goods and services through potential vendors, while procurement is an indirect cycle of chain management. Companies need both processes to integrate seamlessly to optimize fulfillment efficiency.

Can I have two accounts on Fieldglass? ›

Yes. If you need to upload multiple Worker profiles, there is a feature in the system allowing you to do so. Instructions will be posted in the SAP Fieldglass Reference Library.

How do you make a sow in Fieldglass? ›

From your Fieldglass homepage, click Create, then SOW Invoice. 2. Click the SOW to be charged against.

What is SAP Fieldglass support? ›

SAP Fieldglass is a Software-as-a-Service solution that offers services for external workforce management and services procurement. SAP Fieldglass integrates seamlessly with SAP on-premise solutions via webservices, SAP PI or SAP Integration Suite - Cloud Integration.

Is Pro Unlimited a staffing agency? ›

PRO Unlimited helps companies manage the costs, quality, and risks associated with using temps, contractors, and consultants. PRO is not a staffing firm, so our VMS/MSP model is purely vendor neutral.

How do you use a wand? ›

How to use a wand - YouTube

How do you use the Pro Unlimited wand? ›

Open a web browser and enter https://prowand.pro-unlimited.com in the browser's address box. Enter your user name, password and click Log In. The WAND home page will appear. After logging into WAND, the menu bar options that are available to you will appear on the home page.

Videos

1. [WEBINAR] Enable total workforce management with SuccessFactors Employee Central & Fieldglass
(Rizing HCM)
2. Managing the external workforce challenges through SAP Fieldglass
(McCoy TV)
3. Total Workforce Management with Fieldglass
(Renew HR)
4. Total Workforce Management: SAP SuccessFactors + SAP Fieldglass
(SAP Fieldglass)
5. How Capgemini Optimizes Contingent Workforce Agility Using SAP Fieldglass
(Dana Gardner)
6. Royal Philips leads the pack in external workforce management and better workforce decision-making
(SAP Fieldglass)

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